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🟡Win Expiry Date Calculation

Win Expiry Date >> indicates that the prize will expire after the displayed date. This date is implemented according to the following rules:

  1. If "Days Allowed for Winner to Accept" field is not set for the Ballot Event (by the Client HR in B2B portal), then the system sets the Win claim days = days to contract expiry, or in other words the employee can claim their win up to the date of the contract expiry date.

  2. If "Days Allowed for Winner to Accept" > Days to Contract expiry date, the system sets the Win claim days = Days to Contract expiry.

  3. For all other cases that are part of the auto draw of winners, the system sets the Win claim days = Days Allowed For Winner To Accept

  4. Winner manual approval flow - Win expiry date is based on the date the HR approves a winner.

Examples are as follows:

chevron-right1.Days Allowed for Winner to Accept is Blankhashtag

Set
Result
Example

Days Allowed for Winner to Accept = [Blank]

Win Expiry Date = Contract Expiry Date

Example:

  • Ballot contract is valid from 1st Jan to 31s Dec 2025.

  • Ballot event, the Draw date is set to 5th Jan 2025, and

  • "Days Allowed For Winner To Accept" is not set. *

  • In this case the Win Expiry date will be equal to the contract expiry date = 31 Dec 2025

chevron-right2.Days Allowed for Winner to Accept exceeds the Contract Expiry Date hashtag

Set
Result
Example

Days Allowed for Winner to Accept = '10 days'

  • Draw date is 27 Dec

  • Contract expiry date is 31 Dec

Win Expiry Date = Contract Expiry Date

Example:

  • Ballot contract is valid from 1st Jan to 31s Dec 2025.

  • Ballot event, the Draw date is set to 27th Dec 2025, and

  • "Days Allowed For Winner To Accept" = 10 *

  • In this case the Win Expiry date will be equal to the contract expiry date = 31 Dec 2025

chevron-right3.Days Allowed for Winner to Accept does not exceed the Contract Expiry Date (Auto Win)hashtag

Set
Result
Example

Days Allowed for Winner to Accept = '10 days'

  • Draw date is 1 Dec

  • Contract expiry date is 31 Dec

Win Expiry Date = 11 Dec

Example:

  • Ballot contract is valid from 1st Jan to 31s Dec 2025.

  • Ballot event, the Draw date is set to 1st Dec 2025, and

  • "Days Allowed For Winner To Accept" = 10 *

  • In this case the Win Expiry date will be set to 11 Dec 2025

chevron-right4.Days Allowed for Winner to Accept does not exceed the Contract Expiry Date (Winner approves by HR)hashtag

Set
Result
Example

Days Allowed for Winner to Accept = '10 days'

  • Draw date is 1 Dec

  • Contract expiry date is 31 Dec

  • HR approves winner on 5 Dec

Win Expiry Date = 15 Dec

Example:

  • Ballot contract is valid from 1st Jan to 31s Dec 2025.

  • Approve Winner is set to true.

  • Ballot event, the Draw date is set to 1st Dec 2025,

  • "Days Allowed For Winner To Accept" = 10.

  • HR manually approves the winner on the 5th Dec 2025. *

  • In this case the Win Expiry date will be set to 15 Dec 2025

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